Reapplication & Hold/Release - Items
REAP2

SCREEN OVERVIEW

The REAP2 screen is displayed when the "View Detail" button is clicked on the REAP1 screen. The purpose of the REAP2 screen is for the Outside Processor (OP) user to enter order and/or status changes for one or more items. The screen looks slightly different depending on whether one item is to be changed or several items are being changed.

If a single item is being changed, the screen displays the key fields for that item pertaining to order/item assignment and status. The OP user enters changes in the appropriate box and clicks the "Update" button to process the data. Before the Update is clicked, the user may use the "Reset" button to undo all the changes made. Once the Update is clicked, its too late to Reset.  The OP user can always reselect the item from the REAP1 screen and do it over.

If more than one item was selected, an empty "For All Items" block is displayed above the individual item blocks. Notice that all fields in this block are empty. Its serves as a "template" to make the same change to all the items displayed below. To do this, enter new data in the "For All Items" block and click the "Apply to All" button. For whatever fields were entered in the top block, the individual items underneath should have those new values. Any fields not entered in the top block should retain their original values underneath. The fields for the individual items can also be changed separately either before or after using the template approach or without using the template approach at all. If the user is unsure of changes, the "Reset" button can be clicked to undo all changes before the "Update" is processed.

Once the user is sure the correct data is entered, the "Update" button should be clicked to process the new information. The database is updated and EDI transactions are created and sent to the appropriate Steel Producer (SP).

SCREEN FIELDS

Processor Material ID: The OP's ID number for the item that was assigned at receiving time. Cannot be changed. Does not appear in the "For All Items" block.

Reapply Date: Date of the reapplication. This field is automatically updated with today's date when any change is made to the Ship Order/Item/Release or Purchase Order/Release fields. The user may overwrite this with a previous date if necessary, but not with a future date.

Intended Ship Order #: This is the SP's "ship order" or "mill order" or "internal order" used to track, ship and invoice the ultimate customer. It cannot be blank, and must match an existing order on file for the SP who owns the steel. If necessary, the user may use the Maintenance function to create a new ship order (or order/item pair) and then reapply the item.

Release: Not all SP's use releases. This is an optional field to be used in accordance with procedures of the SP. The system does not check this field. Whatever is entered is sent back to the SP.

Item:An item belongs to a ship order. Not all SP's use item numbers either. If entered, it must match an order/item combination on file. The user may use the Maintenance function to create new order/items pairs.

Purchase Order #: This is the Purchase Order (PO) is used by the SP to the OP for the processing and/or warehousing services. This number is not checked by the system, yet it is very important. Change with care.

Release:Not all SP's use PO releases. Follow the SP procedures when changing. This is not checked by the system either.

Material Class: Material class is normally assigned by the SP, and not changed. It is used to designate a broad category of products normally related to accounting policies. The user can press the F9 key and select a valid value, or type in the value if user knows the code.

OP Status:The OP Status code is used to tell the SP where the material is going. The drop down box displays allowed values.

OP Status Date: Date OP Status code changed. The system automatically fills in the field with today's date when the OP Status code is changed. The user may overwrite if desired.

Commercial Item Status: The Commercial Item status code is used to identify customer related restrictions on processing and shipping. Situations such as customer work stoppages or credit holds would be reason to change the Commercial Item status. The drop down box displays allowed values.

Date: Date commercial status changed. The system automatically fills in the field with today's date when the Commercial Item status code is changed. The user may overwrite if desired.

Quality Assurance Status: The QA status code is used to identify quality related restrictions. When the item is determined to need inspection or require physical tests, the QA status code would normally be updated. Sometimes the inspection/testing is part of the normal process, sometimes due to a problem.

Date: Date QA status changed. The system automatically fills in the field with today's date when the QA Status code is changed. The user may overwrite if desired.

Material Damage (Up to 5 fault/type pairs)

Fault:The Fault code identifies who is responsible for the damage. The drop down box displays allowed values.

Type:The Type code is used to identify the actual defect. The user may press the F9 key to see the allowed values, or may type in a value if known. If a Damage Type is entered, there must be a corresponding Fault entered as well.

Comments: The OP user may enter brief text comments about the damage for relay back to the SP. Comments can be entered whether or not Fault/Type pairs were entered.

ACTION BUTTONS

Apply to All: Causes the system to copy the "template" values to all items displayed below.

Reset:  Replaces any and all new data with the original database values.

Update: Processes the changes and sends EDI to the SP.

NAVIGATION LINKS

Top Menu Bar: To leave the Reapplication & Hold/Release function, click on one of the menu selections at top of screen. Any unprocessed changes will be lost.

Bottom Menu Bar: To use Help or return to the Criteria (REAP1) screen click the appropriate selection at bottom of screen.